Create an event website without chaos

📖 Case Study

Imagine you're planning a big event. The content for the event website must be created: stages, programs, speaker profiles, sponsor logos and much more. In parallel, you will work on internal event planning and coordination with your technical team. The information required for the website is the same that is also essential for internal organization and technical implementation. You're using a website builder system like WordPress, Webflow, or Squarespace to build your site.

🙄 Problem description

Creating event websites with conventional systems often requires double effort and involves a high risk of errors. You maintain the content for your website in a system and in parallel in internal planning tools such as Excel lists or project management software.
The biggest sources of error and risks:
1. Dual data maintenance: If a speaker name, program time, or title changes, you must manually update this change in at least two, often even in several systems.
2. Outdated information: It's easy to lose track of which version of the data is the most recent. This may result in conflicting information on the website, internal plan, or technical team instructions.
3. High communication costs: Every change must be communicated via email or phone call to team members, sponsors or speakers, which leads to long, confusing email chains and unnecessary stress.
4. Limited reusability: The painstakingly created website content cannot simply be reused for internal planning or for stage instructions on the day of the event.

⛈️ Effects

The consequences are serious: An enormous administrative effort that prevents you from doing creative tasks. A constant sense of uncertainty as to whether the published information is really up to date. This not only leads to internal misunderstandings, but can also affect the trust of your speakers and sponsors and lead to embarrassing mistakes on the day of the event. In short, you spend your time on annoying data management instead of focusing on the quality of your event.

🧠 Solution using iveo

This is where iveo comes in and makes you forget the chaos once and for all. With iveo, you create your event website and manage your event planning in one central location. All information — from speaker profiles to program times to sponsor logos — is entered only once and is immediately available for all relevant areas.

Under iveo event website, You can find more information.

And this is how it works:

Central database

In iveo, your event data such as speaker profiles, program descriptions, organizations and times are stored centrally. You use this database both for publishing on your website and for internal planning.

Single entry, multiple use

You maintain the content once and can then publish it on your website with one click. You can also use the same data to produce events and provide information to your tech team—in real time.

Automatic update

If something changes — be it the title of a presentation, the time, or a speaker profile picture — you only have to make the change in one place. iveo automatically updates the data everywhere: on your website, in your planning and in the briefings for the technical team. This saves valuable time and eliminates sources of error.

Seamless publishing process

iveo simplifies the publishing process because you can control exactly which content is published and when. Manual copying via iFrame is a thing of the past.

With iveo, you not only gain back time and nerves, but also ensure transparent, efficient and reliable cooperation with your team and external partners. You can focus on what's important again: creating an unforgettable event.

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