Manage Zoom, Slido and YouTube livestreams for hybrid events

With iveo you collect the live access for each programme item in one place: the stage's Zoom room, the Slido link per agenda point and a YouTube livestream per language. Virtual speakers get the Zoom info by email, and on show day you start the livestream right in Produce.

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On the day of the event, every session needs its links: the dial-in for speakers joining remotely, the Q&A for the audience and the stream for everyone who is not on site. In iveo they sit in the “Live access” card on the programme item. Zoom only appears there when someone takes part virtually, Slido only when an agenda point uses it.

Slido appears on the public programme page below the livestream. Visitors load it with one click and ask their questions there. Questions and polls right inside iveo are still in preparation.

YouTube from planning to broadcast

A connected YouTube channel creates a livestream of its own for each language, with the programme item’s thumbnail as the preview image. So that a large programme does not get tight on the day, you create the livestreams in advance and keep them private until you publish. YouTube picks up changes to a published programme item with the next publish.

On show day you start the stream where the show is running anyway: in Produce. The YouTube control shows signal, stream key and the picture from YouTube for each language. At the top it shows how much of the daily YouTube quota has been used, and the header shows in red how many languages are live right now. Ending asks you to confirm first.

How it works

How to use Live Access: Zoom, Slido, YouTube

Add the Zoom room to the stage
Each stage carries a Zoom room with join link, meeting ID and passcode, plus the PDFs “Notes for interpreters” and “Notes for virtual participants”.
Invite virtual speakers
When you set a person in the “Speakers” box to virtual, “Save & send Zoom info” sends them the dial-in, the stage's notes and a calendar entry, in the event's language.
Switch on Slido
In the agenda you switch on Slido per agenda point under “Tools”. You maintain the Slido link on a card of its own, which Organisers and Editors may do as well. On the public programme page Slido then appears below the livestream.
Connect the YouTube channel
A Producer connects the channel under Settings → YouTube, decides whether new programme items start with a livestream, and adds up to five hashtags for the description.
Prepare the livestreams
“Prepare YouTube” creates the livestreams of all switched-on programme items that start in the future ahead of time. They stay private until you publish the programme item.
Go live on show day
In Produce, the “YouTube” chip or the y key opens the YouTube control. You start the preview first, then the livestream, per language or for all at once.

FAQ

FAQ: Live Access: Zoom, Slido, YouTube

More questions? Get in touch or start straight away in iveo.

Does the Zoom link appear on the event website?

No. The stage's Zoom room and notes PDFs are meant for the team, the interpreters and virtual participants, and never appear on the event website.

How many livestreams does a programme item get?

One per language: for the event's main language, the programme item's languages and the interpreting target languages. Each livestream sits in its own language channel.

When does a livestream become visible on YouTube?

Prepared livestreams stay private on YouTube until you publish the programme item. If you take it off the website again, its livestream goes back to private. Title and description only contain what the event website shows, so of the people only confirmed ones.

Who may start the livestream?

In Produce, Producers, Directors and Operators control the YouTube livestreams. Moderators see the YouTube control read-only. Only Producers maintain videos and the livestream on the programme item.

Can I check the interpretation tracks before going live?

Yes. Each language has its own tile with signal and picture in the YouTube control. Sound is off, and you turn it on for exactly one tile, so you check each track on its own.

Who receives the Zoom dial-in?

Every person you set to virtual, on request via “Save & send Zoom info”: programme item, date, stage, Zoom link, meeting ID and passcode, plus the stage's notes as a PDF. The programme team is copied in, and you see whether the email has gone out.

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YouTube from planning to broadcast

How to use Live Access: Zoom, Slido, YouTube

Add the Zoom room to the stage

Invite virtual speakers

Switch on Slido

Connect the YouTube channel

Prepare the livestreams

Go live on show day

FAQ: Live Access: Zoom, Slido, YouTube

Set up your first event in iveo