Event software for organisers: plan with structure, deliver with confidence
iveo is the platform organisers use to plan submissions, programme and speakers with everyone involved, then run the event live.
Is iveo right for you as a conference organiser?
- You host conferences, congresses or expert symposia with your own programme and multiple speakers.
- You need structured programme submissions instead of email attachments, with speaker bios, photos and slides in one place.
- You are an NGO, association or public organisation that needs GDPR-compliant hosting inside the EU.
- You want to generate the programme and agenda website automatically from your iveo data, without a separate web tool.
- You work with event agencies or your own direction team and want everyone working from the same programme data.
- You only need a ticketing solution without programme or speaker management.
- You host purely networking events without a structured programme.
Your event grows, and with every new tool you lose a bit more of the overview.
You're planning the programme, venue, tech and catering, and every coordination thread runs through a different tool. The schedule lives in Excel, speaker data in emails, technical requirements in a Google Doc. As soon as something changes, you need to update three channels and inform five people. What still works for a small event becomes a risk as complexity grows, and you often only notice when it's too late.
In iveo, programme, schedule and team communication come together. Everyone on the team sees the same, current status.
What Makes iveo Special for Event Organisers
Beyond the core features, iveo brings benefits that improve your event planning in the long run.
Full transparency
All planning steps are visible at any time, from the first programme draft to the final stage layout. You always know where your event stands and don't have to wait for status reports.
Plan professionally, even without an agency
iveo guides you through all three event phases: Prepare → Plan → Produce. You get tools that are otherwise only available to agencies, and you decide whether to work on your own or with an agency on the same platform.
All projects on one platform
Manage all your events on one platform. Each project has its own workspace, team and schedule, and you reach all of them from one dashboard.
Working together in real time
Your whole team works on the event together in real time. Changes are visible straight away, so nobody emails files back and forth or wonders who has the latest version.
Collect speaker content directly
Speakers upload presentations, photos and bios directly to their profile, and iveo links them to their session. You don't need WeTransfer, Google Drive or bulk emails for it.
Speaker profile: created once, used everywhere
You set up your official speaker profile with a current photo, bio and social media links once and use it at every event. Duplicate forms and manual uploads are no longer needed.
Shared platform for everyone involved
Agency, client, direction and tech work from the same data, and every change is visible to everyone straight away. So there's no duplicate coordination and no outdated versions, and nobody has to switch tools.
Scales with every event format
iveo works for a one-day conference just as well as for a multi-day hybrid format or an international event with hundreds of sessions. In-person and online run on the same stages, so you don't plan anything twice.
Multilingual
The iveo interface is available in German, English and Arabic, with Arabic running right to left throughout. Your event website offers the languages you choose for each event. That makes it easier for international teams and stakeholders to work together across borders.
Moderation and direction on the same page
In produce mode, the moderator and the director see the same thing: what's running, what's next and who is on which stage when. The moderator maintains their own briefing in iveo beforehand. No radio calls or printed rundowns needed.
Complete documentation
With iveo, every event is documented. Programmes, participants and processes are kept, and for recurring events you reuse them as a template for the next edition.
Hosted in Frankfurt, built in Berlin
iveo is built in Berlin. Hosting, database, login, real-time sync and file storage run in Frankfurt am Main, so does the AI, and emails go through the European data region. Only the CDN cache for static files also sits outside the EU, never database content. For public institutions and organisations with sensitive data, that is often a precondition.
Proven references
Leading organisations use iveo, including the German Federal Foreign Office, GIZ and major event agencies. The platform has proven itself at high-profile events.
Future-proof
We keep developing iveo. The updates show what's new, the public roadmap what we're working on. The AI assistant, for example, has been built in since iveo 2.0: it creates events, stages, programme items and people, and turns your Excel, CSV or PDF file into a programme.
Your Tools as Event Organisers
Programme & Calendar
Programme list, programme page and calendar in iveo: maintain programme items together, schedule them by drag and drop and keep times in the event time zone.
People & Speakers
Manage speakers and moderators centrally, invite them by email and let them keep their own profiles. With duplicate checks and adoption from earlier editions.
Produce Mode
Produce mode for show day: take stages live, a director view across all stages, control the YouTube livestream per language.
Workflows using this
- Run a call for sessions: collect submissions, review them and add them to the programmeWith iveo you collect submissions for your call for sessions through a public form, review them together as a team and turn accepted proposals into programme items in one click, without copying data into spreadsheets.
- Plan a multi-stage conference programmeWith iveo you plan a conference programme across several stages in one shared calendar: drag programme items onto stage and time, keep speakers and organisations up to date and publish everything at the same moment on your release date.
- Publish an event website with your programme and speakersWith iveo your event website is built straight from the programme data your team already maintains: programme, speakers and organisations, in your own branding and on your own domain if you like, without maintaining content twice.
- Speaker management for conferences: invite speakers, collect profiles and publish themWith iveo you invite speakers by email, and they maintain their photo, bio and job title themselves in their profile. On the programme item you mark who is confirmed, and only confirmed speakers appear on the event website.
- Manage the guest list and registration for your eventWith iveo you keep your event's guest list, on-site, virtual or hybrid, in one place and set up a public registration page where visitors sign themselves up without logging in and land straight on your list.
- Analyse talks with AI: obtain and document speakers' consentWith iveo you obtain every speaker's consent before their contributions are analysed with AI into a summary, cleaned-up transcript and quotes: via an email link without logging in, stored with timestamp and text version, revocable at any time.
- Involve clients and external partners in event planning, with exactly the permissions they needWith iveo you invite clients, partners and external teams into exactly one event with a role. A partner organisation can then maintain its own session without seeing other partners' sessions, the calendar or the guest list.
More solutions for events
Plan your next event in iveo
Programme, schedule and agreements then live in one place. Your team sees every change as soon as it's entered.
Rather talk to us first?Book a demo
Frequently asked questions
Have more questions or want to get to know iveo? Write to us at hello@my-iveo.de or click “Get started” to set up your first event.
What is iveo and how does it support me in event planning?
iveo is a modular platform that brings event management and event production together for the first time. It supports you in every phase of your event, from programme planning to stage direction to publishing your event information.
What types of events can I organise with iveo?
With iveo you can run any type of event, whether it’s a conference, a festival, a hybrid event, a digital format or a classic on-site event.
How does iveo differ from other event management tools?
iveo combines event planning and event production on one platform. Pure planning tools stop at the plan. iveo also has features for stage direction, screen graphics, speaker views and live communication, all kept in sync in real time.
Is iveo suitable for digital, hybrid, and on-site events?
Yes, iveo was designed for all formats from the start. You can integrate digital tools and control content live, whether your event runs online, hybrid or in person.