Run a call for sessions: collect submissions, review them and add them to the programme

With iveo you collect submissions for your call for sessions through a public form, review them together as a team and turn accepted proposals into programme items in one click, without copying data into spreadsheets.

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Without iveo

A call for sessions often runs on a form tool, follow-up questions by email and a spreadsheet where the team scores proposals. Anyone accepted then gets typed into the schedule by hand, and every correction has to be made in three places.

With iveo

In iveo everything happens in the same system where the programme is built later. A submission becomes a programme item without moving from one tool to the next, and the submitter goes on to maintain their programme item themselves, without seeing anyone else’s proposals.

The team works in a review list that each person sets up for themselves: their own columns, saved views, statuses and notes right in the list. The details are in the guide to submissions.

How it works with iveo

Step by step

Set up the form and share the link
Add your own questions to the standard fields, give each step an info text and set the submission deadline in the event's time zone. Submitters don't need an account, a link is enough.
Submissions arrive confirmed
Submitters confirm their email address. With a personal link they can still edit their proposal while it is under review.
Review and decide as a team
Put together the review list with the columns you need, set statuses and tracks, add internal notes and see from the key figures how far your decisions have got. If something is missing, request completion from several submitters at once.
Accept, or decline with a reason
A rejection goes out as a message with a reason. Similar proposals can be grouped and handled together.
Schedule in the calendar and promote
Drag accepted submissions onto a stage and time in the calendar and promote them to programme items, with people, organisations and topics. Invite the submitters straight in as organisers of their programme item.

Features involved

FAQ

Frequently asked questions

More questions? Get in touch or start straight away in iveo.

Do submitters need an iveo account?

No. The submission form is public and a link is enough. Submitters only confirm their email address and get a personal link to edit their proposal while it is under review.

Can I ask my own questions in the form?

Yes. Alongside the standard fields you add your own questions, exactly the ones your format needs. The answers can appear as their own columns in the review list.

What happens if two organisations submit the same idea?

You mark the proposals as a group. They stay separate submissions but move together in the calendar, and if you like they become a single programme item. Submitters never see the grouping.

Do I have to copy accepted submissions into the programme by hand?

No. An accepted submission becomes a programme item directly, with its people, organisations and topics. "Promote all" does this for every scheduled submission at once. People who already exist in the event are linked rather than created twice.

Can I work with the submissions outside iveo?

Yes. For analysis outside iveo there is a CSV export of the submissions.

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Ready to try it with iveo?

Create your first event and set up this workflow in a few minutes.

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Without iveo

With iveo

Step by step

Set up the form and share the link

Submissions arrive confirmed

Review and decide as a team

Accept, or decline with a reason

Schedule in the calendar and promote

Features involved

Frequently asked questions

Ready to try it with iveo?