How iveo works
iveo is the platform your team uses to plan, produce and publish an event. These pages explain how that fits together, and answer the questions we are asked most often.
The path through an event
- Create the event and invite your team(Get started). Everyone gets a role that determines what they can see and change, from full access down to looking after a single programme item.
- Collect contributions and build the programme(Plan). Through a call for sessions, partners and external contributors submit their proposals via a public form, you review them as a team and turn the accepted ones into programme items. Stages, schedule, people and organisations live in one place, a single shared source instead of spreadsheets that drift apart.
- Publish. A curated selection goes to your public event website, optionally under your own domain. Only what you explicitly release is published.
- Produce. On show day you take stages live, the control room follows the running order, and projectors, foyer screens and your stream get their graphics from the same data you planned with.
Search
Inside the app, ⌘K (or Ctrl+K on Windows/Linux) opens a command palette that jumps you straight to an event or a page. Inside an event, it also reaches content such as programme items, stages, people and organisations. Your public event website has its own search for visitors, so they can find programme, speakers and partners, including filters for day, format and topic.
The chapters
Get started
Create an event
From the lobby through the event wizard to setting up an organisation. How to create your first event and set up an organisation if you need one.
Code of conduct for your event
Set up a code of conduct that every member reads and accepts before seeing the event, with proof per person and version, reminders and a CSV export.
My settings
Set up your profile, appearance, time zone and language, password, notifications and API access, plus your account with roles and privacy.
Roles
Roles and permissions
Who can see, edit and publish what inside an event, and how to involve external partners without opening everything up to them.
Producer
What you are responsible for as a Producer in iveo, how to get started, which tasks are typical and how you work with the other roles.
Programme Organiser
For Organisers and Programme Organisers, who have the same permissions: how you maintain and publish your programme items and who you work with.
Editor
What you maintain as an Editor in iveo, how you publish individual content and when you need the Producer.
Guest Manager
What you do as a Guest Manager in iveo, from the guest list through invitations to registrations, and what has to be switched on first.
Operator
What you do as an Operator on show day, from taking stages live through timing and livestream to the venue screens, and who to ask about programme changes.
Director
What you do as a Director in iveo on show day, from the day's schedule across all stages to going live and the livestream, and what you can read but not change.
Moderator
What you do as a Moderator in iveo, from moderation requests through the briefing and the briefing call to show day, and what you can only read.
Speaker
Your path as a Speaker in iveo, from the invitation through profile, presentation and the AI question to your appearance, with a help page for each step.
Journeys
From submission to the website
How a contribution from your call for sessions gets from the form through review and calendar onto the event website, who acts when and where it gets stuck.
From programme item to show day
How a programme item in iveo goes from stage and team through running order and briefing to going live and follow-up, who acts when and where it gets stuck.
From invitation to the stage
How a speaker in iveo gets from the invitation through profile and presentation onto the event website and the stage, who acts when and where it gets stuck.
Plan
Programme and Calendar
Set up stages, keep programme items up to date and schedule them on the calendar, plus the programme page with countdown, formats, agenda and materials.
Who is invited to the briefing call?
Who gets the calendar invitation to the briefing call with the moderator, how to add more people and what happens when something changes.
Export the calendar as a PDF
Create a print-ready PDF of an event's calendar, with week pages, a VIP page and every programme item with its speakers and on-site contacts.
Speakers
Add, maintain and publish speakers, moderators and everyone else who appears in your event's programme, plus what happens with entries that get created twice.
Submissions and calls for sessions
How you collect contributions publicly, review them as a team and turn them into programme items, without a form tool, a spreadsheet and an inbox side by side.
Guests and registration
Manage the guest list, turn the module on and run a public registration form, plus what visitors see and what only your team sees.
Publish
Produce
Producing on show day
When the event is running: take stages live, follow the running order and drive graphics for projectors, foyer screens and your stream from your planning data.
Screens at the venue
Run TVs, projectors and steles on site with iveo: what the full-screen graphics show, what you need and how to set them up before show day.
Collaborate
Inbox and mailings
Connect one Google Workspace mailbox per event, work through conversations as a team and send mailings to groups, with templates.
Messages and chat
Send direct messages to people from your events, attach files and reach the iveo team through support, all in the messages window at the bottom right.
Announcements and bulk messages
Send pop-ups with read receipts to the roles in your event, with an image or a video, and send one personal chat message to many people at once.
My appearance for speakers
Your home page as a speaker in an event, with everything you should do before your appearance and everything you need to know for it.
Your speaker profile
What you maintain as a speaker under "My profile", what of it appears on the event website and when.
Uploading presentations
How you upload slides, videos and other files for your appearance as a speaker, which files are allowed and what to do if you have no presentation.