Event software for agencies: every client event on one platform
iveo is the platform event agencies use to plan programme, stages and run sheet together with their clients, then run the show live.
Is iveo right for your agency?
- You plan and produce several events in parallel and need one platform instead of scattered tools.
- Your clients expect professional execution with clean documentation, smooth handovers and live-updated programmes.
- Your team is hybrid, and event managers, direction, tech and externals should all work from the same source of truth.
- You want to scale events without each new project creating spreadsheet chaos and email floods.
- You need GDPR-compliant hosting inside Germany, for example for public-sector clients or regulated industries.
- You only handle weddings or purely private celebrations without programme planning.
- Your business is pure catering or venue brokerage without own production direction.
The more events you manage and the more tools you add, the faster you lose track.
Your team is working on three events simultaneously. Each has its own Google Drive, a separate email chain, a different spreadsheet. Speaker information gets requested multiple times, run sheets are sent by email, and nobody knows whether the data in the proposal is still current. What barely works for one event becomes a risk at five and a black box at ten.
In iveo all your agency's events, teams and clients share one source of truth that is always up to date.
1 platform. Unlimited events. 0 media breaks.
All events, teams and clients sit in one dashboard, and you only need one login.
You create a new project, invite your team and get going. Each workspace has its own workflows, roles and access.
Data from planning goes straight into production without exports or copy-paste, and no information gets lost on the way.
What Makes iveo Special for Event Agencies
These benefits reach beyond individual events as your agency grows and takes on more projects.
Scales with every event format
iveo works for a one-day conference just as well as for a multi-day hybrid format or an international event with hundreds of sessions. In-person and online run on the same stages, so you don't plan anything twice.
Working together in real time
Your whole team works on the event together in real time. Changes are visible straight away, so nobody emails files back and forth or wonders who has the latest version.
All projects on one platform
Manage all your events on one platform. Each project has its own workspace, team and schedule, and you reach all of them from one dashboard.
Collect speaker content directly
Speakers upload presentations, photos and bios directly to their profile, and iveo links them to their session. You don't need WeTransfer, Google Drive or bulk emails for it.
Speaker profile: created once, used everywhere
You set up your official speaker profile with a current photo, bio and social media links once and use it at every event. Duplicate forms and manual uploads are no longer needed.
Shared platform for everyone involved
Agency, client, direction and tech work from the same data, and every change is visible to everyone straight away. So there's no duplicate coordination and no outdated versions, and nobody has to switch tools.
Stage management
Manage multiple stages, rooms and parallel sessions from one place. Each stage has its own schedule, speaker assignments and technical requirements.
Run sheets at the push of a button
iveo generates your run sheet automatically from the programme, as PDF or Excel. When the programme changes, the run sheet changes with it, and you can retire Rundown_final_v12_FINAL.xlsx.
Moderation view for live direction
Countdown, agenda and backstage information are synchronised live. Moderators and directors see in real time what's coming next, without radio calls or printed rundowns.
Multilingual
The iveo interface is available in German, English and Arabic, with Arabic running right to left throughout. Your event website offers the languages you choose for each event. That makes it easier for international teams and stakeholders to work together across borders.
Complete documentation
With iveo, every event is documented. Programmes, participants and processes are kept, and for recurring events you reuse them as a template for the next edition.
GDPR-compliant and made in Germany
iveo is hosted in Germany and fully GDPR-compliant. Your data stays in Europe, which matters to public institutions and corporate clients.
Proven references
Leading organisations use iveo, including the German Federal Foreign Office, GIZ and major event agencies. The platform has proven itself at high-profile events.
Future-proof
We keep developing iveo. The public roadmap shows what we're working on, for example AI assistants, emissions calculations and automations for event planning.
Your Tools as Event Agencies
Programme & Calendar
Programme list, programme page and calendar in iveo: maintain programme items together, schedule them by drag and drop and keep times in the event time zone.
People & Speakers
Manage speakers and moderators centrally, invite them by email and let them keep their own profiles. With duplicate checks and adoption from earlier editions.
Produce Mode
Produce mode for show day: take stages live, a director view across all stages, control the YouTube livestream per language.
Workflows using this
- Run a call for sessions: collect submissions, review them and add them to the programmeWith iveo you collect submissions for your call for sessions through a public form, review them together as a team and turn accepted proposals into programme items in one click, without copying data into spreadsheets.
- Plan a multi-stage conference programmeWith iveo you plan a conference programme across several stages in one shared calendar: drag programme items onto stage and time, keep speakers and organisations up to date and publish everything at the same moment on your release date.
- Build your run of show and control the event liveWith iveo your run of show comes straight from the programme: on show day you switch to produce mode, take stages live and drive the control-room view, lower thirds and graphics for projectors, foyer screens and stream from the same data as your planning.
- Speaker management for conferences: invite speakers, collect profiles and publish themWith iveo you invite speakers by email, and they maintain their photo, bio and job title themselves in their profile. On the programme item you mark who is confirmed, and only confirmed speakers appear on the event website.
- Manage the guest list and registration for your eventWith iveo you keep your event's guest list, on-site, virtual or hybrid, in one place and set up a public registration page where visitors sign themselves up without logging in and land straight on your list.
- Analyse talks with AI: obtain and document speakers' consentWith iveo you obtain every speaker's consent before their contributions are analysed with AI into a summary, cleaned-up transcript and quotes: via an email link without logging in, stored with timestamp and text version, revocable at any time.
- Involve clients and external partners in event planning, with exactly the permissions they needWith iveo you invite clients, partners and external teams into exactly one event with a role. A partner organisation can then maintain its own session without seeing other partners' sessions, the calendar or the guest list.
More solutions for events
Set up your next client project in iveo
Invite clients, speakers and your team. Then everyone works in the same event from the start.
Frequently asked questions
Have more questions or want to get to know iveo? Contact us via our contact form or start with the free trial.
What is iveo and how does it support me in event planning?
iveo is a modular platform that brings event management and event production together for the first time. It supports you in every phase of your event, from programme planning to stage direction to publishing your event information.
What types of events can I organise with iveo?
With iveo you can run any type of event, whether it’s a conference, a festival, a hybrid event, a digital format or a classic on-site event.
How does iveo differ from other event management tools?
iveo combines event planning and event production on one platform. Pure planning tools stop at the plan. iveo also has features for stage direction, screen graphics, speaker views and live communication, all kept in sync in real time.
Is iveo suitable for digital, hybrid, and on-site events?
Yes, iveo was designed for all formats from the start. You can integrate digital tools and control content live, whether your event runs online, hybrid or in person.