Speaker management for conferences: invite speakers, collect profiles and publish them

With iveo you invite speakers by email, and they maintain their photo, bio and job title themselves in their profile. On the programme item you mark who is confirmed, and only confirmed speakers appear on the event website.

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Without iveo

Speaker details often arrive by email: a photo as an attachment, a bio in the body text, the job title in the signature. Someone on the team copies everything into a spreadsheet, the programme booklet and the website, and when a speaker updates her bio, the round starts again. Who has already confirmed sits in yet another list.

With iveo

In iveo each event has one directory of people, and the programme, event website and social media graphics all draw on the same data. Speakers maintain their own profile, and on the programme item you record who is confirmed. Only people who have confirmed go public.

When someone on the team changes a person, everyone else sees the new version without reloading. The details are in the guide to speakers.

How it works with iveo

Step by step

Add a person or adopt one
You add a person with title, name, job title, bio, language on stage, social links and photo, directly in the speakers directory or from the search on the programme item. If your event belongs to a series, you adopt people from an earlier edition.
Invite speakers
With an email address and "Save & invite", the person receives an invitation. On the programme item you choose "Let the person enter their own details" for this. In the list they carry the tag "Invited" until they register.
Let them maintain their own profile
With their own iveo account, the person maintains their photo, name, job title, bio, social channels, languages and visibility under "My profile". Archiving and locking stay with the team.
Assign to the programme and confirm
In the Speakers box you assign speakers and moderation, with their role on the programme item and on-site or virtual participation. You switch the status between "Confirmed" and "Unconfirmed" right in the row.
Publish on the event website
When you publish a programme item, its confirmed speakers go online with it if they are new or have changed. You publish an individual person from the button on their detail page.

Features involved

FAQ

Frequently asked questions

More questions? Get in touch or start straight away in iveo.

Do I have to collect every person's photo and bio myself?

No. If you invite a person by email, they maintain their photo, bio and the rest themselves. With their own iveo account they do this under "My profile" in the sidebar, without anyone on the team having to type up data.

What does an invited speaker see in iveo?

With the Speaker role, the person maintains their own profile. Under "My programme" in the sidebar they see only the programme items they are assigned to, and can read them but not edit them.

Do speakers appear on the website before they have confirmed?

No. Only people marked "Confirmed" on the programme item appear on the event website and in the social media graphics. For a programme item that is already published, a change applies from the next publish.

What happens if the same person was added twice?

After every new person, iveo checks whether they already exist in the event or in an earlier edition, typos included. On the "Find duplicates" page you merge entries: one entry remains, and the programme assignments of the others move onto it.

Can I protect a checked profile from changes?

Yes. A producer freezes a person's master data with "Lock master data". Editing and archiving are then switched off for everyone, while the assignment to programme items can still be changed.

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Ready to try it with iveo?

Create your first event and set up this workflow in a few minutes.

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Without iveo

With iveo

Step by step

Add a person or adopt one

Invite speakers

Let them maintain their own profile

Assign to the programme and confirm

Publish on the event website

Features involved

Frequently asked questions

Ready to try it with iveo?