Event planning software for event managers
iveo is the platform event managers use to plan programme, speakers and schedules in one place, instead of in emails, spreadsheets and PDFs.
Is iveo right for you as an event manager?
- You own events from concept to live direction and need an overview of programme, people and stages.
- You are juggling Excel lists, Google Drive, email attachments and WhatsApp groups and want to reduce that to one platform.
- You work with speakers, external suppliers and clients who all need different views of the same event.
- You want last-minute programme changes to flow automatically into lower-thirds, agendas and briefings.
- You need a clean handover from planning to direction and tech, without version chaos.
- You only need a generic task tracker like Trello/Asana without event-specific features.
Things get critical when everyone is planning but nobody has the same information.
You coordinate the programme, speakers, tech and schedule while trying to keep everyone on the same page. But the information is scattered across different tools: the agenda in Excel, speaker data in emails, schedules in Google Docs, agreements in chat. As soon as something changes, nobody knows for sure which version is current, who has been told and what still needs updating.
In iveo your whole team always sees the current status, from the programme to the run sheet.
What Makes iveo Special for Event Managers
You spend less time aligning with others during event planning and keep track of everything.
All projects on one platform
Manage all your events on one platform. Each project has its own workspace, team and schedule, and you reach all of them from one dashboard.
Working together in real time
Your whole team works on the event together in real time. Changes are visible straight away, so nobody emails files back and forth or wonders who has the latest version.
Collect speaker content directly
Speakers upload presentations, photos and bios directly to their profile, and iveo links them to their session. You don't need WeTransfer, Google Drive or bulk emails for it.
Shared platform for everyone involved
Agency, client, direction and tech work from the same data, and every change is visible to everyone straight away. So there's no duplicate coordination and no outdated versions, and nobody has to switch tools.
Stage management
Manage multiple stages, rooms and parallel sessions from one place. Each stage has its own schedule, speaker assignments and technical requirements.
Run sheets at the push of a button
iveo builds every stage's running order straight from the programme: as a timeline across all stages in the director view and as a print-ready calendar PDF. When the programme changes, the running order changes with it, and you can retire Rundown_final_v12_FINAL.xlsx.
Moderation and direction on the same page
In produce mode, the moderator and the director see the same thing: what's running, what's next and who is on which stage when. The moderator maintains their own briefing in iveo beforehand. No radio calls or printed rundowns needed.
Multilingual
The iveo interface is available in German, English and Arabic, with Arabic running right to left throughout. Your event website offers the languages you choose for each event. That makes it easier for international teams and stakeholders to work together across borders.
Proven references
Leading organisations use iveo, including the German Federal Foreign Office, GIZ and major event agencies. The platform has proven itself at high-profile events.
Future-proof
We keep developing iveo. The updates show what's new, the public roadmap what we're working on. The AI assistant, for example, has been built in since iveo 2.0: it creates events, stages, programme items and people, and turns your Excel, CSV or PDF file into a programme.
Your Tools as Event Managers
Programme & Calendar
Programme list, programme page and calendar in iveo: maintain programme items together, schedule them by drag and drop and keep times in the event time zone.
People & Speakers
Manage speakers and moderators centrally, invite them by email and let them keep their own profiles. With duplicate checks and adoption from earlier editions.
Produce Mode
Produce mode for show day: take stages live, a director view across all stages, control the YouTube livestream per language.
Workflows using this
- Plan a multi-stage conference programmeWith iveo you plan a conference programme across several stages in one shared calendar: drag programme items onto stage and time, keep speakers and organisations up to date and publish everything at the same moment on your release date.
- Publish an event website with your programme and speakersWith iveo your event website is built straight from the programme data your team already maintains: programme, speakers and organisations, in your own branding and on your own domain if you like, without maintaining content twice.
- Speaker management for conferences: invite speakers, collect profiles and publish themWith iveo you invite speakers by email, and they maintain their photo, bio and job title themselves in their profile. On the programme item you mark who is confirmed, and only confirmed speakers appear on the event website.
- Manage the guest list and registration for your eventWith iveo you keep your event's guest list, on-site, virtual or hybrid, in one place and set up a public registration page where visitors sign themselves up without logging in and land straight on your list.
- Analyse talks with AI: obtain and document speakers' consentWith iveo you obtain every speaker's consent before their contributions are analysed with AI into a summary, cleaned-up transcript and quotes: via an email link without logging in, stored with timestamp and text version, revocable at any time.
- Involve clients and external partners in event planning, with exactly the permissions they needWith iveo you invite clients, partners and external teams into exactly one event with a role. A partner organisation can then maintain its own session without seeing other partners' sessions, the calendar or the guest list.
More solutions for events
Bring your team together in iveo for your next event
Set up your first event. Then everyone sees the same programme and schedule from the start.
Rather talk to us first?Book a demo
Frequently asked questions
Have more questions or want to get to know iveo? Write to us at hello@my-iveo.de or click “Get started” to set up your first event.
What is iveo and how does it support me in event planning?
iveo is a modular platform that brings event management and event production together for the first time. It supports you in every phase of your event, from programme planning to stage direction to publishing your event information.
What types of events can I organise with iveo?
With iveo you can run any type of event, whether it’s a conference, a festival, a hybrid event, a digital format or a classic on-site event.
How does iveo differ from other event management tools?
iveo combines event planning and event production on one platform. Pure planning tools stop at the plan. iveo also has features for stage direction, screen graphics, speaker views and live communication, all kept in sync in real time.
Is iveo suitable for digital, hybrid, and on-site events?
Yes, iveo was designed for all formats from the start. You can integrate digital tools and control content live, whether your event runs online, hybrid or in person.