Plan a multi-stage conference programme

With iveo you plan a conference programme across several stages in one shared calendar: drag programme items onto stage and time, keep speakers and organisations up to date and publish everything at the same moment on your release date.

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Without iveo

With several stages, the schedule soon becomes a spreadsheet with too many tabs. Speaker details sit in emails, room changes in comments, and whoever moves a session has to hope everyone is working from the same version.

With iveo

In iveo, stages, programme items and the calendar belong together. You set up the stages once, keep the programme items up to date as you go and schedule them in the calendar, where place and time come together. Every change is visible to the whole team straight away.

Because the same data later feeds the event website and the live production, nobody types up the programme a second time. The details are in the guide to programme and calendar.

How it works with iveo

Step by step

Create your stages
Set up each stage with a name, a colour and optionally an image. The colour shows up later in the calendar and on the public event website.
Add programme items
Create programme items in the programme list or promote them from submissions. Each programme item has its own page with details, speakers, organisations and agenda.
Schedule them in the calendar
Stages sit side by side as columns, time runs as a grid. Drag programme items onto a stage and a time, and add blockers for breaks or reserved slots.
Work it out together
Several people can work on one programme item at the same time. Changes appear for everyone straight away, and programme organisers maintain their own programme items.
Mark as done and publish
Mark speakers, organisations, agenda and interpreting as done one by one. With a release date the whole programme goes live at the same moment.

Features involved

FAQ

Frequently asked questions

More questions? Get in touch or start straight away in iveo.

How many stages can I plan in iveo?

You create as many stages as your event has. In the calendar they sit side by side as columns, so you see parallel tracks at a glance.

Can several people work on the programme at the same time?

Yes. Whatever someone saves appears for everyone else immediately. You see who has a programme page open and who last worked on each box. A conflict only arises when two people change the same field, and then you decide right at that field.

Which time zone are times shown in?

Times in the programme follow the event's time zone. The public event website also shows every time in the event's time zone and names it explicitly.

Can I release the programme on a fixed date?

Yes. A producer sets the date from which programmes can be published. Until then a banner counts down, and on the release date the programme goes live in one go.

Contact Read the guide

Without iveo

With iveo

Step by step

Create your stages

Add programme items

Schedule them in the calendar

Work it out together

Mark as done and publish

Features involved

Frequently asked questions

Ready to try it with iveo?