Organise your event team with roles and permissions

With iveo you grant permissions per event through roles such as Producer, Editor, Programme Organiser or Guest Manager. External partners maintain only the programme items assigned to them and see nothing else of the event.

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An event's team management: accepted members with name, address and role such as Editor, Organiser and Producer

In iveo, permissions do not belong to the person but to their role in a specific event. That makes large events with many people involved manageable: your core team plans as Producer or Editor, a Guest Manager sees only the guest list, and on show day Operator, Director and Moderator read the content without changing it. The permissions apply in the interface and also in the database row itself.

Partners maintain their own session

The typical case for large pavilions and conferences: a partner organisation gets its own session to look after, without visibility into the other partners’ sessions. That is what the Programme Organiser is for. The assignment happens on the programme item itself, through “Manage team…”, not in the member list. Organisers and Programme Organisers have the same permissions and work only on the programme items whose team they are in. Anyone who should help plan the whole event needs an event-wide role such as Producer or Editor.

Producers manage the team itself on the Team page: resending or revoking invitations, archiving and restoring members.

How it works

How to use Team, Roles & Permissions

Invite members with a role
Invite team members by email with their role. The role takes effect as soon as the person accepts the invitation.
Involve partners in programme items
On the programme page, open “Manage team…” and assign someone from the team, or by email, to a programme item.
Bring submitters along
When you move a submission into the programme, you invite the person who submitted it as a Programme Organiser in the same step.
Follow up on invitations
On the Team page you resend or revoke pending invitations.
Archive members
Anyone who is no longer involved you archive with “Archive member”. “Restore” brings them back.

Workflows using this

FAQ

FAQ: Team, Roles & Permissions

More questions? Get in touch or start straight away in iveo.

Which roles are there in iveo?

For planning: Producer, Organiser, Programme Organiser, Editor and Guest Manager. For show day: Operator, Director and Moderator, plus Speaker. Producers have full access, including publishing and connecting their own domain.

Can I involve external partners without showing them everything?

Yes. A Programme Organiser maintains and publishes only the programme items assigned to them. They do not see other programmes, the calendar, submissions, the guest list or the member list.

Does a role apply to all of a person's events?

No. Permissions belong to the role in a specific event. The same person can be a Producer in one event and only read in another. In an umbrella event the role also applies to the sub-events, where it only adds permissions.

What happens when I archive a member?

The person loses access to the event immediately. Their programme assignments and speaker entries are kept, and “Restore” brings them back.

Does an invited person see anything before they accept?

No. Until they accept they see nothing, not even their own programme. An existing, more senior role is never downgraded by an assignment.

Can the permissions be adjusted?

Yes. The roles' permissions are defaults and can be adjusted per event. Talk to us and we will work through it together.

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Partners maintain their own session

How to use Team, Roles & Permissions

Invite members with a role

Involve partners in programme items

Bring submitters along

Follow up on invitations

Archive members

Workflows using this

FAQ: Team, Roles & Permissions

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