Involve clients and external partners in event planning, with exactly the permissions they need

With iveo you invite clients, partners and external teams into exactly one event with a role. A partner organisation can then maintain its own session without seeing other partners' sessions, the calendar or the guest list.

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Without iveo

An agency planning an event for a client often works with shared spreadsheets and folders. Either the partner sees everything, including the other partners’ sessions and the guest list, or they send their content by email and someone on the team copies it across by hand.

With iveo

In iveo every person gets a role in exactly the event they work on. Permissions follow the role: the client helps plan and publishes as a Producer, the editorial team maintains programmes, people and organisations as Editors, and a partner organisation looks after only its own session as a Programme Organiser.

Because the assignment happens right on the programme item, you don’t open up the whole event to a partner just so they can maintain their session. The role defaults can be adjusted per event. Which role may do what is explained in the guide to roles and permissions.

How it works with iveo

Step by step

Choose a role to fit the task
Anyone helping plan the whole event gets an event-wide role such as Producer or Editor. Anyone who only runs the guest list becomes a Guest Manager. External partners looking after individual sessions become Programme Organisers.
Send the invitation
You invite by email with a role. The role applies only in this one event and takes effect only once the person has accepted the invitation. Until then they see nothing.
Assign programme items specifically
With "Manage team…" on the programme page you pick someone from the existing team or invite by email. The assignment takes effect automatically as soon as the person joins.
Partners maintain their own sessions
A Programme Organiser finds their programme items under "My programme" and maintains them fully: people, organisations, running order and topics. They invite new speakers without an iveo account into the event themselves.
Keep an eye on the team
On the Team page you resend or revoke pending invitations. Anyone no longer involved is archived: their access ends immediately, while programme assignments and speaker entries are kept.

Features involved

FAQ

Frequently asked questions

More questions? Get in touch or start straight away in iveo.

Does a role apply to every event someone works on?

No. Permissions are attached to a person's role in a specific event. The same person can be a Producer in one event and only a read-only visitor in another.

What does an external partner see as a Programme Organiser?

Only the programme items assigned to them. Other programmes, the calendar, submissions, the guest list and the member list stay hidden. They cannot create new programme items or delete any.

What is the difference between Organiser and Programme Organiser?

None in terms of permissions. Both work only on the programme items whose team they are in. Anyone who should help plan the whole event needs an event-wide role such as Producer or Editor.

Is someone downgraded when I assign them a programme item?

No. An existing, more senior role is never downgraded. Someone who is already a Producer and receives an assignment stays a Producer.

Does a co-host automatically get access to the event?

No. "Co-host" is not a role but a note on an organisation's entry in an event. It describes a partnership, not access.

Contact Read the guide

Without iveo

With iveo

Step by step

Choose a role to fit the task

Send the invitation

Assign programme items specifically

Partners maintain their own sessions

Keep an eye on the team

Features involved

Frequently asked questions

Ready to try it with iveo?