Manage partners, sponsors and hosts for your event

With iveo you assign organisations to each event as host, co-host, sponsor or partner, link them to programme items and people, and show them with their logo on the event website under “Partners & hosts”. Master data is global, so a sponsor looks the same everywhere.

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Organisations are the institutions behind your event: hosts, co-hosts, sponsors and partners, plus the organisations your speakers appear for. You create, edit, archive, restore and publish each one individually. An organisation’s master data is global, which is why a sponsor looks the same across all your events.

You always create an organisation from within a context, for example when assigning a partner or in a programme item’s “Organisations” box. The dialogue starts with the organisation’s website and suggests name, logo and description, without overwriting anything you have already entered. You enter the host organisation in the event settings.

From edition to edition

If you run the same event every year, you meet many familiar partners again. If your event belongs to a series, you adopt organisations from earlier editions instead of creating them again. A Producer can lock an organisation’s master data so nobody changes it by accident. Once the “Organisations” box on a programme item is fully planned, you mark it as “Done”, and it is locked for everyone until someone unlocks it again.

How it works

How to use Organisations

Create an organisation
Choose “Create new organisation” at the end of a picker list. The magnifier next to the website field suggests name, logo and description.
Set its role in the event
Assign the organisation to your event as host, co-host, sponsor or partner.
Link it to programme and people
Add it in a programme item's “Organisations” box with “Add organisation”, or add it to a person.
Adopt from an earlier edition
If your event belongs to a series, you bring organisations from earlier editions into your event as a copy.
Publish
Publish the organisation on its own or with a programme item. On the event website it appears with its logo and a detail page of its own.

Workflows using this

Involve clients and external partners in event planning, with exactly the permissions they needWith iveo you invite clients, partners and external teams into exactly one event with a role. A partner organisation can then maintain its own session without seeing other partners' sessions, the calendar or the guest list.

FAQ

FAQ: Organisations

More questions? Get in touch or start straight away in iveo.

Which roles can an organisation have in an event?

You assign organisations per event as host, co-host, sponsor or partner. The event website shows them under “Partners & hosts”, by role.

Does a co-host get access to my event?

No. Co-host is a note on the organisation's entry and describes a partnership, not access. Anyone who should help needs a role on the team, for example Programme Organiser for individual programme items.

Do I have to create organisations again for every edition?

No. If your event belongs to a series, you adopt organisations from earlier editions, one at a time or all from one edition. The search on the programme item also finds entries from earlier editions and creates them as a copy.

Do organisations I did not maintain as partners appear on the website too?

Yes. Under “Partners & hosts” you also find every organisation that is only linked to a published speaker or programme item, in a group called “Involved”.

What happens if the same organisation was created twice?

iveo detects duplicate organisations itself. You choose the record that stays, all links move with it, and the other records go to the archive.

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From edition to edition

How to use Organisations

Create an organisation

Set its role in the event

Link it to programme and people

Adopt from an earlier edition

Publish

Workflows using this

FAQ: Organisations

Set up your first event in iveo