Roles

Speaker

Your path as a Speaker in iveo, from the invitation through profile, presentation and the question about AI analysis to your appearance, with the help pages for each step.

Your role at a glance

As a Speaker you appear in one or more programme items of an event. In iveo you take care of what only you can supply: your profile for the event website, your presentation and your answer to the question about AI analysis. The event team organises everything else.

You see the programme items you appear in and read them without editing them. This page takes you through your tasks in order and points to the matching help page for the details.

An overview of the course of events, with graphics, is on the page Speaker in iveo.

Getting started

The event team invites you by email. The invitation also contains a section about AI analysis. Accept the invitation via the link in the email or in the lobby.
If the event requires a code of conduct, you read it to the end and accept it.
When you open the event, you land directly on My appearance. On your first visit, a short intro in three steps takes you through the page.
The sidebar shows My appearance and My profile. If you moderate a programme item, Moderation requests and My briefings are added. With g and then t you jump back to “My appearance” from anywhere.

More on the page My appearance for speakers.

What you typically do

Maintaining your profile

On My appearance, your profile is the first task. If a photo or a bio is missing, you fill it in straight away with “+ Photo” or “+ Bio”.
Under My profile you maintain photo, name, job title, short bio, languages, social media links and your organisations.
In the “Public profile” section you decide whether photo and short bio appear on the event website.
Your profile only goes online once the event team publishes it.

Uploading your presentation

On My appearance, open your programme’s card. Under “Presentation (optional)” there is one row with “Upload” for each of your own agenda items; without an agenda item of your own, a row “For the programme”.
PDF, PowerPoint, Word, Excel, images and videos are allowed, up to 2 GB per file. There are no USB sticks on site; everything has to be in iveo beforehand.
If you need no slides, choose “I have no presentation”.
You cannot delete uploaded files yourself. If needed, upload a new version and tell the event team which file can go.

More on the page Uploading presentations.

Answering the question about AI analysis

If one of your programmes can be analysed with AI, the task “Allow an AI summary of your contribution?” appears on My appearance.
Choose “Allow AI” or “Decline AI”. The task then disappears.
You see and change your choice under My profile in the “AI analysis” section. It applies to all your programmes in this event.
If the question arrives by email, you answer via the link in it, without logging in.

Preparing your appearance

Under “Your programmes”, every programme you appear in has a card with time, stage and status. A click on the title opens it.
The chips at the top sum it up: your role, date and time, the stage, “Your slot”, whether you take part on site or virtually, and “Confirmed” once the team has confirmed your participation.
“Schedule” shows all agenda items with their time; yours are marked “You”. “For your information” gives the on-site contact, the other speakers and, if planned, the interpretation.
“View full programme” opens the complete programme page to read.
Once the team confirms you, it can send you a calendar invitation for the programme item. If you take part virtually, it can email you the Zoom dial-in and the stage’s notes.

More on the pages My appearance for speakers and Programme and Calendar.

If you also moderate

If the team asks you to moderate, you get an email (in English) and a notification in iveo.
Under Moderation requests you accept with “Accept” or decline with “Decline”; you can give a reason for a decline in a note.
Once you have accepted, you find your briefings under My briefings and fill them in there.
Under My profile you enter a mobile number for the briefing and decide whether the organisers of your programmes see it.

How requests, briefing and briefing call work in detail is on the pages Moderator and Programme and Calendar.

What you do not see, and who to ask

As a Speaker you see what concerns your appearance, and no more:

The other areas of the event, such as other programme items, people or organisations, are not part of your role.
Editing programme items. Title, time, stage and running order are maintained by the event team. You read them on your programme card and on the programme page.
Deleting files is done by the event team.
Publishing. What appears on the event website, your profile included, is released by the event team.
Internal notes and files for the control room you do not see.
Photos and videos you see only on your own programme items.
Carrying your profile over to a later edition can only be done by the event team, if the event belongs to a series.
Produce mode for show day is used by Producers, Directors, Operators and Moderators.

Your contacts are in the event team, such as the person who invited you or the on-site contact under “For your information”. Replies to the email about AI analysis go straight to the event team. Questions about the app are answered by the iveo team via “iveo Support” in the messages window. This page describes the role’s default; your event can have the permissions cut differently. The overview is on the page Roles and permissions.

Working with other roles

Programme Organisers and Producers: They invite you, assign you to your programme item, set you to “Confirmed” and request your AI consent. What you supply reaches them: your files appear in their agenda with your name and the date of the upload, and they see changes to your profile straight away.
Moderator: The moderation prepares the programme item with a briefing in which you appear with photo and function, and sets the order on stage.
Director and Operator: They run the control room on show day. Your presentation is then already in iveo, ready.
Editor: They maintain people across the whole event. A profile linked to your own iveo account, though, you maintain yourself.

In these journeys

The journey pages follow a submission, a programme item or a speaker step by step across every role involved, including the places where things typically get stuck.

From submission to the website: If you join through a submitted contribution, you supply your profile, your presentation and your answer on AI analysis.
From invitation to the stage: Your whole path from the invitation through profile, presentation and confirmation onto the event website and the stage.

Frequently asked questions

Why do I see only “My appearance” and “My profile”? That is the Speaker role: these two pages hold everything you need for your appearance. You open the full programme page from your programme card with “View full programme”.

I uploaded the wrong file. What now? Upload the right version and tell the event team which file can go. Only the team can delete.

My profile is saved but does not appear on the website. Why? What appears on the event website is published by the event team. Your profile goes online when the team publishes your programme or your profile. Hiding photo and short bio, on the other hand, takes effect immediately.

Do I have to agree to the AI analysis? No. Without your agreement, your contribution is included in an AI analysis only without your name. You can change your choice at any time under My profile.

I am appearing in another event. Does my profile apply there too? No, your profile belongs to exactly one event. If the event belongs to a series, the event team can carry your profile over to a later edition. Otherwise you maintain it anew in the other event.