Request and brief your moderator: all on the programme item

With iveo you request a moderator for each programme item with a reason, they accept or decline in the event and then fill in their moderation briefing themselves. You sort out questions with comments on the box, and Organisers book the briefing call from released slots.

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Coordinating with the moderator often meant long email threads: who moderates, what they need to know, when the briefing call takes place. In iveo all of it sits on the programme item. You request the moderator with a reason, they accept or decline in the event, and only then do they edit their briefing.

One form for the team and the moderator

The moderation briefing is a form per programme item that the moderator fills in directly in iveo. They find it in the sidebar under “My briefings”. What they need to prepare is already above it: speakers and organisations, the time zone, the order on stage (the same list as in the “Stage” tab of the programme details) and the agenda’s private notes and materials. You sort out questions with comments on the box in question instead of by email.

To get to know each other before the event, you offer a briefing call. You add time slots, Organisers book a free slot per programme item, and every booking lands as a calendar entry with everyone involved. Taken slots stay visible, but without a name, and the bookings update live.

How it works

How to use Moderation Briefing

Set up the briefing for the event
Under Settings → Moderation briefing you create the questions with “Create catalogue from template” and switch on “Moderation briefings for this event”. After that, every programme item with a person who requires a briefing carries a briefing card.
Request a moderator
When you choose the Moderator role for a person, the button reads “Send request”. You give a reason under “Why this person?” and click “Send request”. The person gets an email and, with an iveo account, a notification.
Wait for acceptance
The moderator answers on the “Moderation requests” page with “Accept” or “Decline”. The programme team gets an email about it, on acceptance including the free slots for the briefing call.
Offer a briefing call
Under “Briefing calls” you pick the slot length and meeting link and add time slots, each with its own time zone. With “Booking open”, Organisers book a slot in the “Briefing call” card, and the booking arrives as a calendar entry by email.
Fill in the briefing together
The moderator finds their briefings under “My briefings” and edits them themselves. You sort out questions with comments right on the box, and new comments arrive by bell and email.
Set a deadline and submit
Under “Submission deadline” you choose “No deadline”, “X days before the programme starts” or a fixed date. Every submission saves a version, and the moderator and Organisers hear about it by bell and email.

Workflows using this

Build your run of show and control the event liveWith iveo your run of show comes straight from the programme: on show day you switch to produce mode, take stages live and drive the control-room view, lower thirds and graphics for projectors, foyer screens and stream from the same data as your planning.

FAQ

FAQ: Moderation Briefing

More questions? Get in touch or start straight away in iveo.

Does the moderator find out they have been scheduled?

Yes. If a person requires a moderation briefing, iveo does not assign them silently but sends them a request. They get an email and, once they have an iveo account, a notification. Until they accept, they show as “Unconfirmed” on the programme item.

What does the moderator see in the briefing?

Above the form are the programme item's speakers, organisations and time zone, the contact details and the briefing contact. There is also the order on stage, if wanted a stage picture with numbered seats, and the private notes and materials from the agenda.

Does the briefing appear on the event website?

No. The moderation briefing is among the content that is never published, just like contact persons with mobile numbers and the agenda planning including private notes.

What happens after the deadline?

The form becomes read-only for Organisers. Producers and the moderator can keep editing and open it again with “Reopen”. Comments stay open after the deadline.

How do I see what has changed?

Every submission saves a version (V1, V2 and so on) that you can open again later. Changed boxes are marked in it, and if the programme changes after a submission, the briefing shows a note.

What happens to the briefing call if someone cancels?

If someone releases the appointment or the moderator declines the programme item, a cancellation with a cancelling calendar entry goes to everyone who received the appointment. That way no outdated appointment stays in anyone's calendar.

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One form for the team and the moderator

How to use Moderation Briefing

Set up the briefing for the event

Request a moderator

Wait for acceptance

Offer a briefing call

Fill in the briefing together

Set a deadline and submit

Workflows using this

FAQ: Moderation Briefing

Set up your first event in iveo