Guest Manager
You look after all the guests of your event, from the invitation to the yes or no.
- Guest management
- Attendee care
- Reception
As Guest Manager you have one clear job: you know who is coming, whether on site, virtual or hybrid, and who has said yes or no.
The guest list exists once a Producer has switched on guest management for the event. Before that, it does not appear in the sidebar at all.
What the role is for
Responsible for
The guest list, once a Producer has switched on guest management.
Can
Create and invite guests, maintain acceptances and declines and archive entries.
Doesn’t see
Programme, people, organisations and submissions.
Active in
- Prepare
- Show day
Where the role fits in
From planning to wrap-up: the highlighted phases are the ones in which the role is active.
- Plan
- Producer
- Prepare
- Producer
- Programme Organiser
- Editor
- Guest Managerreceives from Producerreceives from Editor
- Operator
- Director
- Moderator
- Speaker
- Publish
- Producer
- Programme Organiser
- Editor
- Show day
- Producer
- Guest Manager
- Operator
- Director
- Moderator
- Speaker
- Wrap-up
- Producer
- Operator
- Director
A typical workflow
- Create a guest
You enter name, contact details and attendance mode.
- Invite a guest
You send the invitation by email or copy an invitation link. The guest needs no account.
- Record the reply
You keep the RSVP status current, even at short notice on the day of the event.
- Review registrations
A badge shows you registrations that have been unconfirmed for more than 24 hours.
What the role can and can’t do
Can
- Create guests with an attendance mode: on site, virtual or hybrid
- Maintain the RSVP status: pending, confirmed, declined or cancelled
- Invite guests by email or invitation link, with no iveo account needed
- Keep an eye on registrations from the public registration page
- Archive and restore guests
- Keep working with the same list on the day of the event
Can’t
- Switch on guest management and set up public registration. A Producer does that.
- Delete guests permanently or send mailings to all registered attendees.
- See programme, people, organisations, team, website and Produce mode.
Working with other roles
Already in this role?
The guide explains in detail what the role may do and how to work with it.
Bring your team together in iveo
Create your event, invite your team and give everyone the role that fits their job.