The “Speakers” area is where you keep everyone who appears in your event’s programme. It shows them as a list, table or gallery, searchable and sortable, with a badge for draft or published. The tag “Invited” marks people with an open invitation, and “iveo user” marks people with an account of their own. When someone on the team is changing a person, the list updates itself.
Speakers maintain their own profile
Instead of collecting photo, bio and job title by email, you invite the person. In the speakers list you do this with “Save & invite”, on the programme item with “Let the person enter their own details”: then an email address is enough. Producers can always do this, Organisers and Programme Organisers on their own programme items. The person receives the event role Speaker and then maintains their profile under “My profile” in the sidebar. Under “My programme” they see the programme items they are assigned to, read only.
If a profile is linked to the person’s own iveo account, it is locked for everyone else: in the dialogue every protected field carries a padlock, and a notice gives the reason. A Producer can also freeze a person’s master data with “Lock master data”. The assignment to programme items is not affected.
Anyone who is no longer involved is archived rather than deleted. Archived people disappear from the website, graphics and briefing, their assignments are kept, and “Restore” brings them back.