Roles in iveo

Programme Organiser

Also covers: Organiser

You shape your own programme items yourself and publish them, without seeing the whole event.

Typically held by
  • External partners
  • Session leads
  • People with an accepted submission

As Programme Organiser you get exactly the programme items you are responsible for. There you maintain everything yourself, from the description to the agenda, and publish your items.

Organisers and Programme Organisers have the same rights. It is the typical role for external partners who shape a session of their own and for people whose submission was taken into the programme.

At a glance

What the role is for

  • Responsible for

    The programme items whose team you belong to.

  • Can

    Maintain texts, speakers, organisations and agenda, and publish your items yourself.

  • Doesn’t see

    Other programme items, the calendar, submissions, the guest list and the member list.

  • Active in

    1. Prepare
    2. Publish
Event phases

Where the role fits in

From planning to wrap-up: the highlighted phases are the ones in which the role is active.

RolePlanPreparePublishShow dayWrap-up
Produceractiveactiveactiveactiveactive
Programme Organiseractiveactive
Editoractiveactive
Guest Manageractiveactive
Operatoractiveactiveactive
Directoractiveactiveactive
Moderatoractiveactive
Speakeractiveactive
  1. Plan
    • Producer
  2. Prepare
    • Producer
    • Programme Organiserhands over to Producerreceives from Producerreceives from Editorhands over to Operatorhands over to Directorhands over to Moderatorreceives from Moderatorhands over to Speakerreceives from Speaker
    • Editor
    • Guest Manager
    • Operator
    • Director
    • Moderator
    • Speaker
  3. Publish
    • Producer
    • Programme Organiser
    • Editor
  4. Show day
    • Producer
    • Guest Manager
    • Operator
    • Director
    • Moderator
    • Speaker
  5. Wrap-up
    • Producer
    • Operator
    • Director
In practice

A typical workflow

  1. Maintain the programme item

    You fill in title, topics and description and lock finished boxes with "Done".

  2. Invite speakers

    You assign speakers or create new ones. An invitation lets them maintain their own profile.

  3. Confirm speakers

    Once someone has said yes, you set them to Confirmed. Only confirmed speakers appear on the website.

  4. Build the agenda

    You plan the running order with duration and speakers and leave notes for the control room.

  5. Publish the programme item

    The dialogue shows the item as it appears on the website. You can publish once the event is online.

Journeys

Where this role appears

Each journey follows one thing from role to role. The graphic highlights this role’s row, and below it are the steps in which the role acts.

  • From submission to the website

    2 of 7 steps

    ParticipantSubmitReviewSchedulePromoteMaintainSupplyPublish
    Submitterresponsible, hands over to Producer
    Producerresponsibleresponsibleresponsible, hands over to Programme Organiserinvolved
    Programme Organiserresponsible, hands over to Speakerresponsible
    Speakerresponsible, hands over to Programme Organiser

    Steps for this role

  • From programme item to show day

    2 of 8 steps

    ParticipantSet-upAgendaModerationBriefingPrepareLiveTimeFollow-up
    Producerresponsible, hands over to Programme Organiser
    Programme Organiserresponsibleresponsible, hands over to Moderator
    Moderatorresponsible, hands over to Programme Organiser
    Directorresponsibleinvolved
    Operatorinvolvedresponsible, hands over to Directorresponsibleresponsible, hands over to Programme Organiser

    Steps for this role

Permissions

What the role can and can’t do

Can

  • Maintain the title, description, topics and format of your programme item
  • Assign speakers or create new ones and invite them
  • Build the agenda with duration, speakers and materials
  • Leave notes for the control room
  • Request a moderator and book the briefing call
  • Publish your programme items yourself once the event is online

Can’t

  • Create or delete programme items.
  • Change date, stage, type and department. A Producer sets those.
  • See other programme items, the calendar, submissions, the guest list and the member list.
Guide

Already in this role?

The guide explains in detail what the role may do and how to work with it.

Read the guide

Bring your team together in iveo

Create your event, invite your team and give everyone the role that fits their job.